Submissions

Author Guidelines

Article Types

The following article types are considered for publication in SJORANM:

Original Research Articles
Reviews
Case Reports
Letters and Communications
Specials

The following guidelines apply to all submitted article types unless additional article-specific requirements are specified.

Author Identity & ORCID Authentication

All authors listed on a manuscript are required to authenticate their own ORCID iD through the official ORCID authorization system before the manuscript can enter the peer review process.

Manual entry of an ORCID iD alone is not sufficient. Each author must personally authenticate their ORCID iD through their SJORANM author profile.

For full details, please see the SJORANM Author Identity & ORCID Authentication Policy

Authorship

Authorship should reflect substantial intellectual contributions to the submitted work.

All listed authors must have made a meaningful contribution to the conception, design, acquisition, analysis, interpretation, preparation, or critical revision of the work; must approve the version submitted for publication; and must accept responsibility for the integrity and accuracy of their contribution.

Individuals who contributed to the work but do not meet the criteria for authorship should be acknowledged where appropriate and with their permission.

Guest, gift, and honorary authorship are not permitted. Individuals who have made substantial contributions and meet the criteria for authorship must not be omitted from the author list.

The corresponding author is responsible for ensuring that all authors have approved the manuscript, agreed to its submission to SJORANM, and that the author list accurately reflects the contributions to the work.

Any request to add, remove, or change the order of authors after submission must be explained to the Editors and may require written agreement from all affected authors.

Peer Review

All submissions undergo initial editorial assessment.

Research Articles, Reviews, and Case Reports undergo double-anonymized external peer review in accordance with the SJORANM Peer Review Process & Editorial Decision Policy.

Letters and Communications and contributions submitted to the Specials section are evaluated according to their nature, scientific content, and purpose. They may undergo double-anonymized external peer review, specialist review, or direct editorial assessment as defined in the relevant section policy.

For manuscripts undergoing double-anonymized peer review, the identities of authors and reviewers are not disclosed to each other during the review process. Authors must therefore ensure that manuscript files submitted for external review are appropriately anonymized.

Full policy: Peer Review Process

The identities of authors and reviewers are not disclosed to each other during the review process. Authors must therefore ensure that the manuscript submitted for review is appropriately anonymized.

Full policy: Peer Review Process

Manuscript Preparation

Manuscripts should be submitted in Microsoft Word (.doc or .docx) or OpenDocument (.odt) format.

The manuscript should be clearly structured and prepared using a readable 12-point font. Text should be single-spaced and pages should be numbered consecutively to facilitate editorial assessment and peer review.

Italics should be used instead of underlining, except where underlining forms part of a URL.

Article-specific reporting guidelines should be followed where applicable.

Reporting Guidelines

Authors should follow established reporting guidelines appropriate to the study design whenever applicable.

Examples include CONSORT for randomized controlled trials, STROBE for observational studies, PRISMA for systematic reviews and meta-analyses, STARD for diagnostic accuracy studies, CARE for case reports, and other relevant guidelines available through the EQUATOR Network.

Where an applicable reporting checklist exists, authors may be asked to submit the completed checklist as supplementary material during editorial assessment or peer review.

Reporting guidelines are intended to improve completeness, transparency, and reproducibility and do not replace the journal's own methodological, ethical, or editorial requirements.

For radiological Case Reports, authors should additionally follow the SJORANM Guide to Radiological Case Reports.

Title Page and Author Information

Information identifying the authors must not appear in the anonymized manuscript submitted for peer review.

Author information should be provided separately and must include:

Full names of all authors
Institutional affiliations
ORCID iDs
Identification of the corresponding author
Corresponding author's email address

Author names should be entered accurately and consistently with their scholarly identity and ORCID record.

Institutional affiliations should normally include Department or Institute, Organization, City, and Country.

Figures and Tables

Figures and tables should be numbered consecutively according to their first appearance in the manuscript.

The intended position of each figure or table should be clearly indicated in the manuscript, for example:

Figure 1 here

Table 1 here

Each figure and table must have an appropriate legend or caption.

Figures should be provided in a publication-quality image format, preferably JPEG, PNG, or TIFF, with sufficient resolution to permit scientific assessment and publication.

Tables should preferably be created as editable tables rather than submitted solely as images whenever the content permits.

Authors are responsible for ensuring that figures do not contain information that could identify patients unless such information is scientifically necessary, ethically permissible, and appropriately consented.

References

References must be numbered sequentially according to their first appearance in the text.

Reference numbers should be cited in the text using round brackets, for example:

(1)

The reference style must be consistent throughout the manuscript.

References should contain sufficient bibliographic information to identify the cited work, including authors, article title, journal title, publication details, year, and DOI where available.

DOIs should be provided whenever available.

Before submission, authors should remove active field codes generated by reference-management software such as EndNote where these may interfere with editorial processing or production.

Conflict of Interest

All authors must disclose any financial, personal, professional, institutional, or other relationships that could reasonably be perceived as influencing the submitted work.

A Conflict of Interest statement must be included in the manuscript.

If no relevant conflicts exist, this should be stated explicitly.

Funding

All sources of financial or material support related to the submitted work must be disclosed.

If the work received no specific funding, authors should state this explicitly where appropriate.

Data Availability and Research Transparency

Authors should provide a Data Availability Statement for original research where appropriate.

The statement should indicate whether the data supporting the findings of the study are publicly available, available from the corresponding author upon reasonable request, available subject to institutional or ethical approval, or not publicly available because of legal, ethical, privacy, confidentiality, or other justified restrictions.

For studies involving patient data or medical imaging data, authors must ensure that data sharing complies with applicable ethical approvals, informed consent requirements, institutional policies, and data protection legislation.

SJORANM does not require authors to make confidential or identifiable patient data publicly available.

Where research data are deposited in a repository, authors should provide the persistent identifier or link whenever available.

Research Ethics, Patient Consent and Privacy

Authors are responsible for ensuring that submitted work complies with applicable ethical standards and legal requirements.

Where required, manuscripts must include information regarding ethics committee or institutional review board approval.

For publications containing identifiable patient information, images, or clinical details, appropriate informed consent for publication must be obtained where required.

Patient privacy must be protected throughout the manuscript and accompanying files.

Clinical Trial Registration

Prospective clinical trials should be registered in a publicly accessible clinical trial registry before or at the time of enrolment of the first participant, in accordance with applicable international standards and recommendations.

Where trial registration is applicable, the registry name and registration number should be provided in the manuscript.

Authors should ensure that the information reported in the manuscript is consistent with the registered study information. Any relevant differences between the registered protocol and the final study should be transparently explained.

Acceptable registries include recognized primary registries of the WHO International Clinical Trials Registry Platform (ICTRP) and ClinicalTrials.gov.

Failure to register a clinical trial prospectively may require explanation to the Editors and will be assessed on a case-by-case basis.

Document Anonymization

To preserve the integrity of double-anonymized peer review, authors must remove information from the manuscript and file metadata that could reveal their identity.

The anonymized manuscript must not contain author names, institutional affiliations, email addresses, acknowledgements identifying the authors, or other unnecessary identifying information.

When referring to the authors' own previous work, wording should not unnecessarily disclose authorship. References to previous publications should normally be treated in the same manner as other references unless anonymization requires temporary modification.

Authors should also inspect the file properties and remove personal metadata before submission.

For Microsoft Word, authors should use the document inspection or privacy functions available in their version of Word to remove personal information and hidden metadata.

For PDF files, authors should inspect the document properties and remove identifying information from fields such as Author before uploading the file.

The corresponding author is responsible for ensuring that all manuscript files submitted for peer review are appropriately anonymized.

Revisions

When revision is requested, authors should submit both:

a revised manuscript, and
a structured point-by-point response to the comments of the Editors and reviewers.

For each substantive comment, authors should indicate how the manuscript was changed or provide a reasoned scientific explanation if a suggested change was not adopted.

Authors are not required to agree with every reviewer suggestion, but responses should remain professional, clear, and scientifically justified.

Radiological Case Reports

Radiological Case Reports are additionally subject to the dedicated SJORANM framework:

SJORANM Guide to Radiological Case Reports – From an Interesting Patient to a Publishable Paper

The guide provides a structured 12-step approach to the preparation, review, and editorial assessment of radiological case reports.

Authors preparing a Case Report should consult the guide before submission:

DOI: https://doi.org/10.59667/sjoranm.v33i2.14